- \n
- Campus<\/li>\n
- Name of Department\/Unit<\/li>\n
- List of users who require manager access<\/li>\n
- Purpose of team folder<\/li>\n
- (Optional) Sub-folders to be added<\/li>\n<\/ul>\n
Requests for team folders must come from departmental IT or a departmental lead responsible for managing access to departmental files. The requester must accept responsibility of managing access to the team folder and understand that they will have full access to all files within the team folder.<\/p>\n
Upon creation of the team folder, team folder managers will be assigned into a group following the naming convention [Campus Abbreviation]-[Department]-GROUP (i.e. SYS-ITS-GROUP). Members of this group have full access to the team folder. Please note that only the UH Dropbox Administrator may add users with full access to manage the team folder. Additional groups may be requested to be created by the UH Dropbox Administrator using the naming convention [Campus Abbreviation]-[Department]-GROUP-[Group Name].<\/p>\n
Navigating Team Folders<\/h2>\n
Team folders will appear under your user content along with other owned and shared folders. Team folders are designated with a building icon. Subfolders within team folders will also have the same icon.<\/p>\n
![\"Team](\"https:\/\/www.hawaii.edu\/infosec\/wp-content\/uploads\/sites\/24\/2024\/10\/7.png\")
<\/p>\nTeam folders also display the number of UH Enterprise team members that have access to the folder. A list of members may be viewed by clicking the \u201c\u2026\u201d icon, then \u201cManage permissions\u201d.<\/p>\n
![\"Ellipses](\"https:\/\/www.hawaii.edu\/infosec\/wp-content\/uploads\/sites\/24\/2024\/10\/8.png\")
<\/p>\nCreating and Managing Subfolders in a Team Folder<\/h2>\n
Users with edit access to a team folder have permission to create subfolders within a team folder. To create a subfolder, click on \u201cCreate\u201d at the top of the Dropbox web interface. In the create folder popup window, there will be the option to grant access to everyone who has access to the parent folder or restrict permission to specific user groups.<\/p>\n
![\"Screenshot](\"https:\/\/www.hawaii.edu\/infosec\/wp-content\/uploads\/sites\/24\/2024\/10\/9.png\")
\n![\"Screenshot](\"https:\/\/www.hawaii.edu\/infosec\/wp-content\/uploads\/sites\/24\/2024\/10\/10.png\")
<\/p>\nAfter creating the subfolder, additional users may be granted access by clicking the \u201c\u2026\u201d icon, then clicking \u201cShare\u201d. Enter the team members or groups to assign access to the team folder and select whether shared members have edit or view-only access. Then, click \u201cShare folder\u201d.<\/p>\n
![\"Screenshot](\"https:\/\/www.hawaii.edu\/infosec\/wp-content\/uploads\/sites\/24\/2024\/10\/11.png\")
<\/p>\nTo remove or change a user or group\u2019s access to a shared folder, click on the \u201c\u2026\u201d icon, then click \u201cManage Permissions\u201d. Click on \u201cremove\u201d next to the user or groups to be removed, or click on the permission dropdown to edit the user or group\u2019s permissions to the subfolder.<\/p>\n
![\"Screenshot](\"https:\/\/www.hawaii.edu\/infosec\/wp-content\/uploads\/sites\/24\/2024\/10\/12.png\")
<\/p>\nManaging Groups for Shared Access<\/h2>\n
For departments with many members, groups are recommended to grant access to files within a team folder. Groups may be assigned a view-only or an editor role.<\/p>\n
Dropbox provides the option to create your own user-managed groups that can be assigned to team folders by team folder managers. To create a new group using the Dropbox web interface, click on your profile icon in the top-right of the window, then click \u201cView team and groups\u201d.<\/p>\n
![\"Screenshot](\"https:\/\/www.hawaii.edu\/infosec\/wp-content\/uploads\/sites\/24\/2024\/10\/14.png\")
<\/p>\nIn the Groups menu, you will be able to see your groups as well as all groups available to other team members. To create a new group, click \u201cCreate group\u201d.<\/p>\n
![\"Screenshot](\"https:\/\/www.hawaii.edu\/infosec\/wp-content\/uploads\/sites\/24\/2024\/10\/15.png\")
<\/p>\nTo add members to a group, select your group under \u201cMy groups\u201d. Then, click \u201cAdd members\u201d.<\/p>\n
![\"Screenshot](\"https:\/\/www.hawaii.edu\/infosec\/wp-content\/uploads\/sites\/24\/2024\/10\/16.png\")
<\/p>\nTo remove a member of the group, click on the gear icon next to the user\u2019s name, then click \u201cRemove user\u201d.<\/p>\n
![\"Screenshot](\"https:\/\/www.hawaii.edu\/infosec\/wp-content\/uploads\/sites\/24\/2024\/10\/17.png\")
<\/p>\nFrequently Asked Questions (FAQs)<\/h2>\n