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LIS Alumni Group Board

Minutes

March 11, 2001

Present: Cora Nishimura, President; Wanda Aki, Past President; Gwen Sinclair, Secretary; Pearl Dias, Treasurer; Jackie Reed, Member at Large; Linda Sjogren (guest)

Excused: Jodie Mattos, Awards/Scholarship Chair; Ihsia Hu, Membership Chair

The meeting came to order at 12:20 p.m.

  1. ALA Reunion


  2. Discussion: Jackie volunteered to handle RSVPs. Jodie will set up an account at the UH credit union.

  3. O`ahu Reunion


  4. Discussion: There is no one available to organize an O`ahu event at the present time. We will try again in Fall.

    Action: Tabled.

  5. Meetings


  6. Discussion: Meeting bimonthly seems best for everyone. The next meeting will be on May 6 at 12:15. The LIS lobby will not be available, so we need another location.

    Action: Cora and Gwen will work together to find a location on campus for the next meeting.

  7. Archives


  8. Discussion: Stewart Chun brought several boxes of Alumni Group files and explained the filing system.

    Action: Gwen will talk to Jodie about the best place to store the files.

  9. Newsletter


  10. Discussion: The newsletter is at the printer and will be mailed this week. The electronic version is available on our web site and an announcement went out on lisalumni-l.

  11. Membership Database


  12. Discussion: Joseph suggested that we let the LIS program handle updates. The problem is that if the database remains on the Mac in the LIS office, it is difficult to get access to print labels or run queries. It is preferable to get a copy of the database that can run on a PC off-site, have the Alumni Group do the updates, and then copy it onto the LIS program’s PC.

    Action: Jackie will discuss converting the database or putting it up on the web with a knowledgeable friend. Gwen will ask Jodie if she has the returned mail and she will ask Joseph if he can produce a list of returned e-mail. Gwen will discuss the issue with Gail after the LIS program moves.

  13. Vacant Board positions


  14. Discussion: Jan Nakayama resigned as treasurer. Pearl Dias volunteered to serve the remainder of her term. Ihsia Hu is the new Membership Chair. We still need to recruit a Vice President, Events Chair, Treasurer for next year, and Continuing Education Chair.

    Action: Gwen volunteered to serve as Vice President. Jackie will take over the Secretary position. Cora will handle the web site. Linda Sjogren will be the Continuing Ed. Chair. We need to recruit a new Member at Large and another treasurer. Cora or Gwen will contact Jan Nakayama regarding the treasurer’s notebook.

  15. Graduate Dinner


  16. Discussion: Since Stewart is no longer on the Board, who will attend the graduate dinner this spring?

    Action: Cora is designated to attend, and she will find out when the dinner is.

  17. Awards Committee
Discussion: Jodie gave her report via e-mail. "I’m contacting other library organizations to publicize the awards, which are due the week after spring break (due date Thurs. April 5th). I’m also contacting my committee to make sure they are all willing and able to participate. Since the due date is around the time the UH faculty may strike, I’m also making contingency plans."

Next meeting: Sunday, May 6 at 12:15 p.m., Sinclair Library room 110

Submitted by Gwen Sinclair, Secretary